1. Who we are
VOIDS vof (“VOIDS”, “we”, “us”, or “our”) connects students and early-career talent with companies through internships, working student roles, and junior positions.
As part of our services, we process personal data of candidates and other individuals who interact with us.
If you have questions about this Privacy Policy or about how we handle your personal data, you can contact us at contact@voids.agency or via https://voids.agency.
VOIDS acts as the data controller for the personal data described in this Privacy Policy.
2. What personal data we collect
We may collect and process the following personal data when you apply for opportunities, join our talent pool, or otherwise interact with us:
- Name
- Email address
- Phone number
- CV
- LinkedIn profile or portfolio links
- Education and study information
- Work experience and skills
- Motivation or application messages
- Any other information you voluntarily provide
We ask candidates to only provide personal data that is relevant to recruitment purposes and to avoid including sensitive personal information unless strictly necessary.
We may also review publicly available professional information, such as LinkedIn profiles or portfolios, when it is relevant to assessing a candidate’s suitability for opportunities.
We only collect personal data that is relevant to recruitment and talent matching purposes.
3. How we use your data
We process your personal data for the following purposes:
- Matching you with relevant job opportunities, internships, or working student positions
- Sharing your profile with potential employers when relevant to a specific opportunity
- Communicating with you about opportunities, applications, and career possibilities
- Managing our talent pool and candidate network
- Improving our recruitment services
We do not sell your personal data to third parties.
4. Legal basis for processing
Under the General Data Protection Regulation (GDPR), we rely on the following legal bases to process your data:
Consent: when you submit your information through our forms or join our talent pool, you consent to the processing of your personal data for recruitment purposes.
Legitimate interest: we may process personal data as part of our legitimate interest in connecting candidates with relevant career opportunities and supporting employers in finding suitable talent.
5. Sharing your data
We may share your personal data with:
- Companies or organisations that have relevant job opportunities
- Service providers that help us operate our website or communication systems (such as email or cloud storage)
Candidate information will only be shared with potential employers when relevant to a specific opportunity or matching process.
Employers receiving candidate information are expected to treat this information confidentially and only use it for recruitment purposes.
6. How long we keep your data
We do not keep personal data longer than necessary. In general:
- Candidate profiles are stored for up to 12 months so we can contact you about future opportunities.
- If you are placed in a role through VOIDS, certain information may be retained longer where necessary for administrative or legal purposes.
- Certain administrative or financial records may be retained for longer where required by applicable law.
You can request removal of your data at any time (see Section 8).
7. How we protect your data
We take reasonable technical and organisational measures to protect personal data, including:
- Secure email and cloud storage systems
- Restricted access to candidate information
- Use of password protection and secure devices
While we take appropriate precautions, no system can guarantee absolute security.
8. Your rights
Under the GDPR, you have the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Withdraw consent to processing
- Object to certain types of processing
If you would like to exercise any of these rights, you can contact us at contact@voids.agency.
We will respond within the timeframes required by applicable data protection laws.
9. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our services or legal obligations.
The most recent version will always be available on our website.
